Recreation Committee Meeting Minutes 01-08-2020

AGENDA

City of Vergennes

Recreation Committee Regular Meeting

Vergennes City Hall

January 8, 2020

6:00 p.m.

Present: T. Cook, R. Newton, L. Rapoport, L. Donnelly, M. Deblois, E. Roche

Meeting called to order: 6:04 pm

  1. Amendments to Agenda 5 min
    1. Discussion of pavilion after ice rink update
  2. Approve Minutes to Regular Meeting of 12/11/2019 5 min
  3. L Donnelly moves accept minutes, R Newton seconds, all approve.
  4. Hear Visitors 10 min

No visitors (except Sophie the dog)

  1. Ice rink Update 10 min

Won’t freeze because not cold enough but someone has walked across it and damaged the ice when it refroze. Saturday weather is for rain so it will thaw even if it freezes tomorrow. 7 hours to fill the rink. Steve Sawyer, retired music teacher, volunteered to be tractor/bambini driver but it would be ideal to have hot water. However, the energy efficiency contract the school signed makes it difficult to pull that much water. Jim Larrow had said he could do something with the pipes in the warming hut for cold water. Ken Sullivan would donate labor to install an on demand hot water tank if city purchased it. But unclear where the source of fuel is? Pool house? School? This is an experimental year, we will just have to try things. S. Sawyer can store it in his barn, but right now at the school. DPW can use skid steer with plow to plow the snow (when it’s finally frozen). Can we put together a sign with Skate Rink etiquette? 802 Prints can make signs. Also, we have talked about getting a sign that says “Veterans Park.” R. Newton will work on list of rules. R. Newton makes motion to allocate up to $300 for producing sign, L. Rapoport seconds, all approve after discussion. Hockey nets ordering information provided by R. Newton, left for City Manager to purchase. T. Cook will follow up with Ken Sullivan re: hot water. R. Newton will follow up with Jim Larrow, and cc: Tim and City Manager.

Can pavilion proposal include upgrades to the warming up, such as building out office space, storage for bambini, equipment storage. Ernie Pomerleau is also giving out recreation grants, if we need to apply for additional funds. Job Corps may be looking for renovation projects and may have up to $8000 for materials available, can this be a possibility for renovating the warming hut? R. Newton makes motion to purchase chains for bambini tractor if necessary, M. Deblois seconds, Motion passes.

Pavillion update: L. Donnelly took photos of Veterans Park and the basketball/ice rink. Wrote a draft for us to review. Many city leaders are willing to endorse this proposal. To develop an estimate of the cost of pavilion we will need to find an architect, 2 community members identified who might be willing to volunteer time to design a concept. There are also building design teachers at Hannaford Career Center. The design would be needed in order to get an estimate. An overhanging roof would be ideal for shade and protection. Can we all work on this letter in between meetings?

Discussion and brainstorm of draft proposal. T. Cook requests that we all look into designers who might be willing to volunteer time.

Estimate to replace lights at Veterans Park from DPW for $1100, install 2 new floodlights, add another floodlight. M. Deblois makes motion to spend up to $120 to replace and make more efficient the lights at Veterans Park, R. Newton seconds. How much do we have left in the budget? We think we have about $5000 left for the fiscal year. Motion passes.

  1. Trail Update 10 min

T. Cook got safe routes to parks grant submitted – the grant round will be competitive. The bike trail got a $5000 planning grant for the mountain bike trail. T. Cook walked Veterans Park with City Managers and okayed working with Boy Scouts to do trail to New Haven Rd.

  1. Updates on budget and goals (if any) 10 min

Action: Should we ask other 4 towns to contribute to Recreation budget at $1 per capita in exchange for “in town” pool and recreation membership

Table this until next year when we have something clear to offer.

  1. Recreation coordinator and programming 10 min

Worked with City Manager to get Recreation coordinator position to get posted in Addison Independent. Posting open until 1/27, T. Cook will distribute applications as they come in and the hiring subcommittee will rank the applications. We will warn a meeting to go into executive session at 4 pm on 1/28. Ask City Manager to reserve the city conference room.

 

  1. New business 10 min

VUES will host an outdoor Family Fun night at the ice rink on February 14. Can City have a presence at this event?

Part of our charge is to come up with a 10 year plan, please reflect on this before the next meeting. This will be on agenda for next meeting.

  1. Adjournment