Planning Commission Minutes 03-05-2018






Members Present: Shannon Haggett-Chair, Mike Winslow-Vice Chair, Tim Cook, Cheryl Brinkman, John Coburn

Also Present: Mel Hawley, Zoning Administrator

Shannon called the regular meeting to order at 7:00 p.m. He asked if there were any proposed amendments to the agenda. No amendments were requested.

The minutes to the meeting of February 5, 2018 were reviewed. Cheryl moved to approve the minutes as presented. The motion was seconded by Mike with all voting in favor.

The Planning Commission discussed the Park Street Streetscape Project that has been proposed by St. Paul’s Episcopal Church. Mel presented the plan and outlined which parts of the project are within the Park Street right of way. Shannon noted while the project wasn’t specifically called out in the municipal development plan, there are eight items of potential support for the project within the plan. Mel added the City Council has already approved and signed a resolution authorizing the application for a Downtown Transportation Fund Grant for the project and said the application requires the resolution incorporates and confirms a recommendation from the Planning Commission. Cheryl moved to recommend the application for the Downtown Transportation Fund Grant for the Park Street Streetscape Project and to authorize Shannon to sign the resolution on behalf of the Planning Commission. The motion was seconded by Tim with all voting in favor.

Shannon reported grant applications for Electric Vehicle Charging Equipment are due on

March 19, 2018 which does not provide sufficient time to prepare an application for this round of funding as the City must identify potential locations for charging stations. Mel added normally the grant cycle is once a year, but if there are not enough qualified applications, the grant may be re-opened for another round this year. Tim asked if everyone should propose sites or what should the next step in the process be. Shannon asked everyone to be prepared to identify potential sites at April’s meeting so they can be discussed and prioritized. Mel added if the Planning Commission has everything prepared in advance, an application can be submitted whenever the next funding opportunity arises.

Shannon stated the City Council has scheduled their first public hearing on the proposed amendments to the zoning and subdivision regulations for Tuesday, March 27, 2018 at 6:00 p.m. in the Vergennes Fire Station meeting room. He encouraged everyone to attend if their schedules allow. He said the Planning Commission should be on hand to answer any questions and to hear any testimony first-hand.

Mel reported he had publicly announced at the last City Council meeting his decision to not seek reappointment as City Manager in July. He reported his last day is July 24, 2018. While he initially considered staying on as Zoning Administrator and as Planning Commission Clerk, after discussions with his wife, he decided to step away from those roles as well. He added the Planning Commission should discuss with the City Council what the process should be for finding a new zoning administrator. Shannon said he would reach out to Mayor Renny Perry to begin that discussion. Mel also stated at a future meeting he would articulate the duties and responsibilities of Planning Commission Clerk so the entire board can determine how best to fill that role.

Next the Planning Commission heard items of interest updates:

  • Transportation items update – No update.
  • Stormwater items update – No update.
  • Materials Management items update – No update.
  • Energy Planning items update – No update.

No new business was presented.

The meeting adjourned at 7:22 p.m.

Respectfully submitted,

Mel Hawley, Clerk