Planning Commission Minutes 01-29-2018






Members Present: Shannon Haggett-Chair, Mike Winslow-Vice Chair, John Coburn, Tim Cook, Cheryl Brinkman

Also Present: Mel Hawley, Zoning Administrator

Shannon called the special meeting to order at 7:00 p.m. He asked if there were any proposed amendments to the agenda. No amendments were requested.

The minutes to the meeting of December 18, 2017 were reviewed. Cheryl moved to approve the minutes as presented. The motion was seconded by Mike with all voting in favor.

Shannon reported the Planning Commission had been asked to assist the City Council with writing a policy guiding the use of sandwich board and temporary signs in the public right of way. He circulated a preliminary draft of a policy written by Alderman Renny Perry and the group began the process of reviewing and revising the document. Mel stated the policy should also incorporate the existing policy regarding temporary banners placed on second floor porch of the Stevens House. Shannon stated for the next meeting he would provide an updated document capturing all the recommended changes as well as including the so-called Stevens House banner policy.

Shannon and Mel reminded everyone of the public hearing scheduled Monday, February 5, 2018 at 7:00 p.m. to take testimony on the proposed amendments of the zoning and subdivision regulations. The Planning Commission will hold a regular meeting immediately following the public hearing.

Next the Planning Commission heard items of interest updates:

  • Transportation items update – Shannon reported the Addison County Regional Planning Commission is scheduled to hold a public hearing on the proposed updated Transportation Section of the regional plan on February 14, 2018. Mel added the suggested changes recommended by the City Council have been incorporated. Tim asked about the design of the flashing beacons which will be installed at cross-walks. Mel explained the signs originally planned are not available as they included a patented light bar. Patented items are not allowed in projects funded by state or federal grant programs. He added the City Council selected a design which would accommodate the light bar if/when that element is allowed.
  • Stormwater items update – Mel, Shannon and Mike reported meeting with Dana Allen from Watershed Consulting Associates, LLC and Claire Tebbs from Addison County Regional Planning Commission to finalize selection of sites for 30% design plans and landscape renderings. The three sites selected for 30% design plans are a gravel wetland behind the wastewater treatment plant, a gravel wetland on property of Vergennes Union High School and sub-surface chambers for Settler’s Park. The three sites selected for landscape renderings are a streetscape bioretention plan for Main Street, a gravel wetland on property of Vergennes Union High School and sub-surface chambers for Settler’s Park. They added Dana’s team had started surveys of the sites and planned to wrap up the project by March 2018.
  • Materials Management items update – Cheryl reported the State may amend new materials management regulations as a result of push-back from haulers and households on food-scrap collection. She added there could be new regulations in the future pertaining to hazardous materials in the home. She will update the group as legislation evolves.
  • Energy Planning items update – Cheryl reported the Energy Committee of the Addison County Regional Planning Commission is continuing work on the Energy Section of the regional plan with a goal of meeting the June 2018 deadline for adoption.

Under new business Shannon stated he would like to begin the search for two new additional members of the Planning Commission and he would coordinate the interview process with Mel. He encouraged other members to direct any interested persons to him.

The meeting adjourned at 9:05 p.m.

Respectfully submitted,

Mel Hawley, Clerk