City Council Minutes 03-26-2019

VERGENNES CITY COUNCIL MEETING

MARCH 26, 2019

MINUTES

Mayor Renny Perry called the regular meeting to order at 5:30 p.m. at the Vergennes Fire Station meeting room. Alderman Lynn Donnelly was present by means of video conference. Those in attendance were:

Mayor Jeff Fritz                                         City Manager Mathew Chabot

Deputy Mayor Lynn Donnelly          City Clerk Joan Devine

Alderman David Austin                        Shannon Haggett

Alderman Lowell Bertrand                 Andrew Fritz

Alderman David Small                          Julie Basol

Alderman William Benton

VISITORS: Tim Cook, Chair of the Recreation Committee, was unable to attend.

WARRANTS: The Warrant totaling $113,846.59 was presented for review and signatures of approval.

MINUTES: Alderman Lowell Bertrand moved to approve minutes of the February 26, 2019 meeting. That motion was seconded by Alderman David Austin. On the second page under City Manager’s Report, the third sentence was amended to read, “The Police Department revenues and expenses remain the same; there will be no more expenses unless absolutely necessary.” The minutes were approved as amended with all voting in favor except Aldermen William Benton and David Small who both abstained due to absence.

ADOPTION OF ROBERTS RULES OF ORDER: Alderman Lowell Bertrand moved to adopt Roberts Rules of Order for executive boards and small committees which waives various formalities and calls for the Mayor to vote on all motions. The motion was seconded by Alderman Austin with all voting in favor.

ELECTION OF DEPUTY MAYOR: Alderman David Austin moved to elect Alderman Lynn Donnelly as Deputy Mayor. The motion was seconded by Alderman Lowell Bertrand with all voting in favor.

ADOPTION OF CONFLICT OF INTEREST POLICY: The Conflict of Interest Policy requires that it be reviewed by the City Council annually at the first regular meeting in March at which time it may be amended, repealed, or readopted. After review, the policy was circulated for signatures of approval and is recorded as a part of these minutes.

DESIGNATION OF NEWSPAPER: Alderman Lowell Bertrand moved to designate the Addison Independent as our newspaper of record, seconded by Alderman William Benton, with all voting in favor. All legal notices will be published in the Addison Independent.

RESIGNATION FROM ADDISON COUNTY ECONOMIC DEVELOPMENT CORPORATION (ACEDC): Mayor Jeffrey Fritz announced he has resigned from the board and executive committee at ACEDC due to increased demands on his time as the new mayor.

APPOINTMENTS: Mayor Fritz read a list of positions requiring re-appointment in March and the recommended appointees.

Delinquent Tax Collector                              Matt Chabot

Tree Warden                                                        Matt Chabot

Revolving Loan Fund Committee            Lynn Donnelly

Nancy Larrow

Hillary Devine

Scott Gaines

Christopher Lapierre

Joan Devine

ACSWMD Board of Supervisors Member Cheryl Brinkman

ACSWMD Alternate Member                Matt Chabot

ACEDC Board of Directors                      David Austin

Alderman Lowell Bertrand moved to adopt the slate as presented. The motion was seconded by Alderman David Small with all voting in favor.

ADOPTION OF RECORDS RETENTION POLICY: City Manager Chabot advised public agencies are responsible for creating, managing and disposing of records in accordance with State and Federal laws. He recommended adoption of the policy and plan that will assist employees with those mandates. Alderman Lowell Bertrand moved to adopt the Records Management Policy and Retention Plan, seconded by Alderman Benton, with all voting in favor.

2019 LIQUOR LICENSES, OUTSIDE CONSUMPTON PERMITS, LIVE ENTERTAINMENT LICENSES: Liquor License applications, Outside Consumption Permits and Live Entertainment Licenses for 2019 were submitted by Addison County Eagles, American Legion Post #14, Antidote/Hired Hand, Black Sheep Bistro, Champlain Farms, City Limits Nightclub, Kinney Drugs, Pork Squid, LLC (Park Squeeze), Shaw’s Supermarket, Small City Market, Strong House Inn, Three Squares Café, Vergennes Laundry by CK, and Vergennes Wine. Alderman Lowell Bertrand moved, acting as the local control commissioners for the liquor licenses and outside consumption permits, to approve all applications as submitted. The motion was seconded by Alderman David Small with all voting in favor. A restriction is automatically placed on all Live Entertainment Licenses that exterior doors and windows must remain closed during time periods of live entertainment.

ADOPTION OF 2019 CITY COUNCIL CALENDAR: City Manager Matt Chabot advised he will not be available for the May 7th meeting. Alderman Lowell Bertrand moved to adopt the City Council calendar submitted, seconded by Alderman David Small, with all voting in favor.

BASIN MASTER PLAN TASK FORCE UPDATE: Alderman David Austin, who is also Chair of the Basin Task Force Committee, advised they met on March 21st and identified projects they will accomplish in the basin. Some of the targeted areas include creating a logo and design, installing way-find signs for connectivity, rehabilitate or replace kiosks for visitors, create a boardwalk with gravel from the stairway on Macdonough Drive to the dock, and create additional parking on Macdonough Drive side, They have scheduled a community work day in June for the basin area. The Committee meets again on April 18th at 6:30 p.m. at the Macdonough Park, advised Alderman Austin.

CITY MANAGER’S REPORT: City Manager Chabot reported Mayor Jeff Fritz, Planning Commission Vice-Chair Mike Winslow, Joe Seagle from VTrans and himself visited Morrisville on March 6th to view and discuss their alternative truck route and its impact on the community. Morrisville reported they have experienced a new economic downtown. The new corridor allows light industrial businesses mixed with residential use. The only negative reported, he advised, because of the zone, they lost control of their signage. Morrisville recommends creating a TIF District to cover infrastructure expenses.

MAYOR’S REPORT: Mayor Jeff Fritz reported Stantec will present their study on reducing the impacts of truck traffic in the downtown district in the Opera House on April 2nd at 6 p.m. and urged everyone to attend the public hearing. The study confirms approximately 800 trucks a day pass through Vergennes creating noise, vibration, fumes and dust impacts. The conclusion of the study endorses the construction of an alternate truck route. This is our problem, he advised, and we are taking ownership of it.

PLANNING COMMISSION UPDATE: Planning Commission Chair Shannon Haggett reported they are in the process of updating the City Plan. An aspirational map will be included showing the economic highway with potential residential growth. It is their intention to be in sync with the City Council.

COMMENTS: Mayor Fritz advised evaluations of the City Manager and City Clerk will be done next month. We will also look at the City Charter draft worked on by Alderman Koenig. The City Council will set goals, lofty or specific, next month. Our purpose here is to lead the charge, he stated.

ADJOURNMENT: At 6:10 p.m. Alderman Lowell Bertrand moved to adjourn the meeting. Alderman David Small seconded the motion with all voting in favor.

Respectfully submitted,

Vergennes City Clerk