Category Archives: Recreation Committee

Recreation Committee Meeting Minutes 9-11-2019

MINUTES

City of Vergennes

Recreation Committee Regular Meeting

Vergennes City Hall

September 11, 2019

6:00 p.m.

Present: T. Cook, Chair, E. Roche, Secretary, M. DeBlois, L. Rapoport, R. Newton

Meeting called to order: 6:02 pm

  1. Amendments to Agenda 5 min
  2. Approve Minutes to Regular Meeting of 8/14/2019 5 min
  3. Hear Visitors 10 min
  4. Trail Update 5 min

T. Cook found a high school student in need of community service who will help clear the trail of the outdoor classroom so Job Corps can easily access bridges. R. Newton will run a Fusion for 6 weeks with students starting first week of October.

T. Cook walked the trail recently and found where the trail cuts through. It is possibly marked with pink flags.

Bike group working on a larger proposal that this would be part of.

L. Rapoport suggests that we use consistent names for each of the trails/efforts.

“Outdoor classroom” might be one.

  1. Ice rink Update 10 min

Basketball hoops will be removed, possibly with a plan to be able to put them back up in the summer. These hoops in the middle are not used and are in poor condition (the far end one is damaged and no one uses it), while the hoops on the perimeter are used frequently. The committee has some concerns about this, and considers that this might be more expensive and not necessary. It is important to the committee that all basketball hoops be along the perimeter.

Purchase of the rink will be made when the hoops are removed.

M. Chabot and T. Cook have discussed bambini and snow plow requirements. Can we establish process for communicating between VUES and DPW during the winter. There is water in the warming hut and it is typically heated in winter, but is the City planning to keep it heated this winter? School has water sources available, but the warming hut is most ideal source. Committee suggests some follow up to determine plan for heating water hut and keeping water on, especially as we hope to have more winter programming there.

T. Cook reports that city plans to purchase bambini, but still unclear what the tow vehicle plan will be.

  1. Recreation coordinator and programming 10 min

    1. Action item – job description – City position definitely needs to be advertised. It is possible that the right person could also be the pool director. This Committee will recommend job description to the City Manager who will determine hiring process and anything needed from the Committee.
    2. Committee reviewed the Job Description that was distributed on 6/14 and shown below:

Responsibilities

  • Coordinate recreational opportunities city-wide, for all ages and abilities

    • Communicate with existing recreation providers
    • Publicize recreational opportunities, using established methods such as City website, social media
    • Develop newsletter to inform the community of recreational opportunities
  • Manage Veteran’s Park assets and resources

    • Hold regular office hours
    • Coordinate recreational events and activities using Veteran’s Park resources
  • Work with the Recreation Committee

    • Participate in monthly meetings
    • Advise the committee

      • Research committee ideas
      • Status reports on recreational assets and resources
      • Raise concerns and questions
    • Implement committee decisions
    • Assist the committee to identify and apply for funding opportunities
    • Present plans for new recreation events and activities
  • Organize new recreational events and activities for participants of all ages and abilities

    • With guidance from the Recreation Committee, implement recreational events and activities
    • Communicate and publicize these events
    • Consider the needs and interests of the community
    • Work with partners to ensure success

Qualifications

  • At least a high school diploma, 4 year degree preferred
  • 3-5 years of experience in delivering recreational programming, preferred

M. Deblois made motion to forward this to City Manager, R. Newton seconded, all approved this job description to forward to City Manager.

  1. Updates on budget and goals 10 min

$15,000 Recreation Committee budget, $15,000 for Recreation Coordinator. T. Cook reports that the funds for bambini will come from other source.

Does DPW have regular work with a paving company that we could coordinate with for a possible repaving of the basketball court. What company did the tennis courts and what budget did those funds come from?

Can we get the lights going in the evening, especially for winter events? Can the City Manager have someone look into why the lights don’t work?

Should some Rec budget be allocated for DPW for “recreational maintenance”?

  1. New business 10 min

T. Cook asks what will be the Rec Committee’s charge if/when a Recreation Coordinator is hired?

Should we still plan to have a work party to paint? Should we still try to build a room? Can Job Corps do the painting? If we don’t have time for a paint work party, then we need to store the paint somewhere. Due to lack of resources and manpower, we will hope that the Rec Coordinator can organize a painting party for the spring.

  1. Adjournment

Meeting adjourned 7:07 pm

MINUTES

City of Vergennes

Recreation Committee Regular Meeting

Vergennes City Hall

September 11, 2019

6:00 p.m.

Present: T. Cook, Chair, E. Roche, Secretary, M. DeBlois, L. Rapoport, R. Newton

Meeting called to order: 6:02 pm

  1. Amendments to Agenda 5 min
  2. Approve Minutes to Regular Meeting of 8/14/2019 5 min
  3. Hear Visitors 10 min
  4. Trail Update 5 min

T. Cook found a high school student in need of community service who will help clear the trail of the outdoor classroom so Job Corps can easily access bridges. R. Newton will run a Fusion for 6 weeks with students starting first week of October.

T. Cook walked the trail recently and found where the trail cuts through. It is possibly marked with pink flags.

Bike group working on a larger proposal that this would be part of.

L. Rapoport suggests that we use consistent names for each of the trails/efforts.

“Outdoor classroom” might be one.

  1. Ice rink Update 10 min

Basketball hoops will be removed, possibly with a plan to be able to put them back up in the summer. These hoops in the middle are not used and are in poor condition (the far end one is damaged and no one uses it), while the hoops on the perimeter are used frequently. The committee has some concerns about this, and considers that this might be more expensive and not necessary. It is important to the committee that all basketball hoops be along the perimeter.

Purchase of the rink will be made when the hoops are removed.

M. Chabot and T. Cook have discussed bambini and snow plow requirements. Can we establish process for communicating between VUES and DPW during the winter. There is water in the warming hut and it is typically heated in winter, but is the City planning to keep it heated this winter? School has water sources available, but the warming hut is most ideal source. Committee suggests some follow up to determine plan for heating water hut and keeping water on, especially as we hope to have more winter programming there.

T. Cook reports that city plans to purchase bambini, but still unclear what the tow vehicle plan will be.

  1. Recreation coordinator and programming 10 min

    1. Action item – job description – City position definitely needs to be advertised. It is possible that the right person could also be the pool director. This Committee will recommend job description to the City Manager who will determine hiring process and anything needed from the Committee.
    2. Committee reviewed the Job Description that was distributed on 6/14 and shown below:

Responsibilities

  • Coordinate recreational opportunities city-wide, for all ages and abilities

    • Communicate with existing recreation providers
    • Publicize recreational opportunities, using established methods such as City website, social media
    • Develop newsletter to inform the community of recreational opportunities
  • Manage Veteran’s Park assets and resources

    • Hold regular office hours
    • Coordinate recreational events and activities using Veteran’s Park resources
  • Work with the Recreation Committee

    • Participate in monthly meetings
    • Advise the committee

      • Research committee ideas
      • Status reports on recreational assets and resources
      • Raise concerns and questions
    • Implement committee decisions
    • Assist the committee to identify and apply for funding opportunities
    • Present plans for new recreation events and activities
  • Organize new recreational events and activities for participants of all ages and abilities

    • With guidance from the Recreation Committee, implement recreational events and activities
    • Communicate and publicize these events
    • Consider the needs and interests of the community
    • Work with partners to ensure success

Qualifications

  • At least a high school diploma, 4 year degree preferred
  • 3-5 years of experience in delivering recreational programming, preferred

M. Deblois made motion to forward this to City Manager, R. Newton seconded, all approved this job description to forward to City Manager.

  1. Updates on budget and goals 10 min

$15,000 Recreation Committee budget, $15,000 for Recreation Coordinator. T. Cook reports that the funds for bambini will come from other source.

Does DPW have regular work with a paving company that we could coordinate with for a possible repaving of the basketball court. What company did the tennis courts and what budget did those funds come from?

Can we get the lights going in the evening, especially for winter events? Can the City Manager have someone look into why the lights don’t work?

Should some Rec budget be allocated for DPW for “recreational maintenance”?

  1. New business 10 min

T. Cook asks what will be the Rec Committee’s charge if/when a Recreation Coordinator is hired?

Should we still plan to have a work party to paint? Should we still try to build a room? Can Job Corps do the painting? If we don’t have time for a paint work party, then we need to store the paint somewhere. Due to lack of resources and manpower, we will hope that the Rec Coordinator can organize a painting party for the spring.

  1. Adjournment

Meeting adjourned 7:07 pm